How to Set-up Bleeds on a Microsoft Publisher Document for Professional Printing

Posted on October 27, 2010. Filed under: Layout & Editing, Microsoft Word & Publisher | Tags: , , , , |

Here’s the situation: Your home computer or office does not have professional graphic design software, and you wouldn’t know how to use it if you had it. So, you’re taking the path of least resistance and using Microsoft Publisher to create your marketing materials. You’ve completed your design and are hurriedly sending it off to your printer, who informs you that your design needs “bleed”. With pictures of battlefield injuries in your head, you tell your printer “Yes, of course, bleed.”

Bleed in Publisher Design

What is bleed?

Simply put, bleed is a slight overlap or extension of the printed area added beyond the borders of a printed page to make sure graphics or solid colors go right to the edge after trimming. No printing device can print right to the edge of a page, so a slightly larger impression must be made and then trimmed back with a cutter. If you design the page without blocks of color, photos or graphics going right to the edge of the page, you don’t need bleed. But if you do, and you don’t want a slight error to cause the cutter to miss the edge and leave white around the edges, you’ll want bleed.

Do you need bleed?

Home and office printers cannot print to the edge and will leave a white margin, cutting into your design. If this is good enough for your purposes, read no further as you do not need to add bleed to your design. For borderless, professional printing, bleed is required by most commercial printers, and is recommended for the highest quality print output.

Create bleed

Before you start adding bleed to your design, be sure you do not have important design elements or text boxes closer than 1/8 inch to the inside edge of your document. Staying within this safe zone ensures your design will not cut off important content after printing and trimming.

To ‘fake’ a bleed in Publisher you will need to change the paper size, adjust the graphics and then return the document to the original size before creating a PDF or sending your .pub file to the printer. Start by opening the Page Setup dialog box. Go to File > Page Setup. Under Page, enter the dimensions required for your document. You need to add 1/8 inch (.125″) of bleed on all four sides of your document. This will add an additional 1/4 inch to both the width and the height of your document. For example, if your document is 11″ x 17″, your new document size will be 11.25″ x 17.25″.

Next, adjust the graphics to the edge of the document. You may scale vector objects, but be sure you do not distort photographs. Use the crop tool where possible. Grouping graphic elements will allow you to move elements together and make the adjustments quicker.

Once you have adjusted your design, change your page size back to 11″ x 17″. The graphics touching the edge will then extend beyond your publication page by 1/8 inch.

Printing with bleed in-house

If you would like to print your design on your home or office computer with bleed, follow the set up instructions below. Remember that you must print your document on a larger sheet of paper to allow for your bleed and crop marks.

  1. On the File menu, click Print, and then click the Printer Details tab.
  2. Click Advanced Printer Setup, and then click the Page Settings tab.
  3. Under Printer’s marks, select the Crop marks check box.
  4. Under Bleeds, select the Allow bleeds and Bleed marks check boxes, and then click OK.
  5. In the Printer name list, select the printer that you want to use, and then click Print.
  6. After you print, trim the paper to the size of the publication by using the crop marks as your guides.

Printing with a commercial printer

Most printers will require a PDF of your design with full bleed and crop marks. Check with your printer for their specifications and requirements.

Bleeds in Microsoft Word

While it is possible to print a Microsoft Word document with bleed, the process is tedious and not recommend. You can follow the steps above to create a document size large enough to accommodate the bleed, however Word does not allow your document to extend past the document size and does not offer a way to include crop marks. Check with your printer for their specifications and requirements if you choose to use Word. If your printer is not able to help, try Printingforless.com. They will work with you to get your design professionally printed.

Make a Comment

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

8 Responses to “How to Set-up Bleeds on a Microsoft Publisher Document for Professional Printing”

RSS Feed for Graphic Design : Ideas, Inspiration + Resources by StockLayouts Comments RSS Feed

Thanks for the detailed tutorial. Was very helpful to me in office.

The most straightforward/understandable instruction on Bleeds in MS Publisher I’ve seen yet. You saved my print job and at the eleventh hour when the printer was on hold. Thanks so much for making it available.

[...] help with adding bleeds to a Publisher document, please visit How to Set-up Bleeds on a Microsoft Publisher Document for Professional Printing. Note: It is not recommended you attempt to add bleeds to a Microsoft Word [...]

You have covered minutest of the details for Bleed in Microsoft. It really helped in understanding the concept clearly. I had no idea that 1/8 has to be left at the inside edge. Really great article.

I’m not sure what I’m doing wrong. I followed your instructions but I only get crop marks not bleed marks. I was able to do it in the older version of Publisher and now I can’t anymore. Very frustrating.

Hi Leslie. The bleed is created by manually adjusting the graphics as described in the ‘Create bleed’ section of the blog post. Unfortunately there isn’t a setting to add the bleed. You can then create crop marks on the document after you have finished adjusting the design.

doesn’t work for setting up pdf document (no option to include bleed marks) to send to printer.

Anna, if you are using a more recent version of Publisher you can find the option to include crop marks by navigating to Print > Print One Sided > Printer Setup Wizard. In the wizard you can select the Marks & Bleed tab to view and change the options. As mentioned in the article, remember to select a paper size larger than your document so there is room for the bleed and crop marks to appear on the page.


Where's The Comment Form?

    About

    Get graphic design inspiration for creating business marketing materials – templates, tips and ideas!

    RSS

    Subscribe Via RSS

    • Subscribe with Bloglines
    • Add your feed to Newsburst from CNET News.com
    • Subscribe in Google Reader
    • Add to My Yahoo!
    • Subscribe in NewsGator Online
    • The latest comments to all posts in RSS

    Meta

Liked it here?
Why not try sites on the blogroll...

Follow

Get every new post delivered to your Inbox.

Join 122 other followers